Administrative specialist

Haelan is a new-generation medical company with a specific focus on providing integrated medical and social care in both inpatient and outpatient settings. The company develops programs for prevention, early intervention, and long-term remote monitoring and counseling for patients with chronic conditions.

We are looking for a responsible and well-organized specialist to support the operations of our medical centers through effective documentation management, coordination with institutions, and work with specialized medical software. If you have an affinity for administrative work in healthcare and want to be part of a team with an important social mission, we would be happy to meet you!

Key Responsibilities:

• Preparing, maintaining, and updating documents, reports, and records related to the activities of the medical centers
• Communicating with state institutions (RHI, NSSI, Ministry of Health, EAHP, etc.) and submitting documentation, including on-site visits when necessary
• Tracking medical examinations in specialized software and ensuring accurate entry into the NHIF system
• Supporting physicians and administrators in working with medical software – providing training, creating instructional materials, and assisting with daily tasks
• Preparing and administering regulatory documentation, ensuring compliance, and communicating with external partners
• Collecting, processing, and analyzing data from medical software; preparing reports when needed

Candidate Requirements:

• University degree
• Experience in a similar role is an advantage
• Strong skills in document handling, information organization, and meeting deadlines
• Excellent proficiency in MS Office and specialized software
• Knowledge of healthcare regulations is a strong advantage
• Excellent communication and organizational skills
• Independence, attention to detail, proactiveness, and readiness to work in a dynamic environment

What We Offer:

• Opportunities for growth in a stable and rapidly developing organization in the healthcare sector
• Work within a team of professionals and a supportive work environment
• A real contribution to improving the quality of medical services
• Competitive compensation and opportunities for long-term development

Only shortlisted candidates will be contacted.

Haelan is a personal data administrator and will process the information you provide solely for recruitment purposes.

‍